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GM Notes Regular Board Meeting 5-24-17

Discussion in 'GM Report' started by Patricia Harman, May 24, 2017.

  1. Patricia Harman

    Patricia Harman General Manager

    Regular Board Meeting
    May 24th, 2017
    7:00p – 8:23p
    Harbour Inn
    GM Notes (Harman)

    Candidate Guests – Three candidates for Delegate attended the Board Meeting to speak to the Board and Harbour residents about their respective platforms. In order of their speaking;
    Susan Stimpson http://www.susanstimpson.com
    Bob Thomas https://www.thomasfordelegate.com
    Paul Milde http://paulmilde.com

    BOCS Jack Cavalier was also in attendance talked about the Aquia Town Center / Harris Teeter Project. He said that Harris Teeter has reduced their new store opening projections from 80 new stores to 30 new stores but is still in negotiations with Stafford County and Mosaic to build at the Aquia Town Center. They are meeting with the Stafford BOCS this Tuesday to discuss the possibility of further tax incentives. Mr. Cavalier also announced that his son Matt Cavalier, also in attendance, will be running for Stafford BOCS for the Aquia District.

    Open 30 – 4 residents spoke during the Open 30 on topics including support for AHPOA Board Member dues relief during their service to the Board, spending for needs rather than wants, having a viable short and long term vision and plan for the community, a question about requirements regarding ditches/culverts and suggestions on how to handle a real estate issue.

    Directors Comments included thanking the candidates for making the Harbour a priority in their campaigns, support for dues relief for future Board directors, support for the parks/playground initiative now and in the future, the serious consideration to which all expenditures are given, a county water issue in the 3rd Section and support for a 5-year plan.

    Minutes from April 26th Board meeting approved.
    Committee Reports – A request from Community Events Committee to waive the liability insurance for the

    July 4th micro-brewery samples as they are not going to be sales. GM directed to check to see if our current insurance will provide adequate coverage.

    GM Report
    Spring is very busy in AH, pools being prepared for opening, grounds, parks and ballfield preparation and first quarter dues. Staff has been working very hard.

    Dredging spoils/testing results have still not come but are expected any day after which, if the tests are good, the sand will be offered to residents for fill and then moved to its final location.

    Fishing Signs – Resident ONLY fishing signs have been erected at the Marina fishing pier, Potomac Drive fishing park and at the end of Delaware.

    Engineering Plan for Front Gate area – An engineering conceptual plan that encompasses all of the objectives of the front gate area (gate replacement, additional incoming visitor lane, safer visitor merge lane,

    Fire Department rear access to pull through instead of back in fire apparatus). No additional steps to be taken until the outcome of negotiations of Harris Teeter with the County.

    Pools – The Harbour Inn Pool will open early this Friday May 26th 11a – 10p for a resident open swim since the kids are out of school that day.

    IT Website & Integrated Software – Staff has selected what they think is an ideal product to serve Aquia Harbour and will be presenting their recommendation at next month’s meeting (or possibly a special board meeting as it is likely to be time consuming).

    July 4th – The Community Events Committee has been working hard to prepare this year’s parade, Lions Park picnic, Briarpatch Car Show, Harbour Inn party and fireworks over the creek on 7/4/17. Rain date is 7/8/17. Heightened security protocol will be in place. Thank you to these folks for their hard work and please consider volunteering (even if its just for an hour or two). http://2017ahindependenceday.weebly.com

    CVO List (V) – The new CVO Code Compliance Officer Checklist was voted on and passed. The new list cites the chapter and verse of the governing document, is alphabetized and several unsupported items were removed. The list will be posted on the website this week.

    Yacht Club Lease Vote (V) – Approved.
    Broyhill Court request (V) – Tabled until our attorney can determine the cost.
    RFID Draft Policy (V) – Approved. Next step is Town Hall Meeting.
    Paving Aquia Park Parking Lot - Tabled until road paving is done or FY19 Budget.

    Playground Equipment for Briarpatch Park (V) – Approved not to exceed $74,143 from New Capital Improvements after pricing rubber/cork matting vs. mulch. It was stressed that this will create a park with a ballfield, a pavilion, a new commercial size grill, parking and substantial playground.

    Committee appointments – Approved for Fish and Game Committee

    Draft Nominating Committee Procedures – Discussion about criminal arrest record requirement. Amended and approved. Annual Meeting will be held on Saturday October 14, 2017.

    Executive Session – 8:45p – 9:04p Personnel issue. No write offs, 3 member requests; (2 approved, 1 denied following Exec Session).

    Attached Files:

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