Attached is the bylaw governing Board of Director Meetings. It seems a few residents are confusing a Board Meeting with an Active Membership meeting which are governed by two different Bylaws. Article VIII requires that BOARD MEMBERS be notified within 2 days of a Board Meeting. Our bylaws do not compel us to announce either a meeting of the BoD or a time change to the Active Membership (please reference the Bylaw attached below). The BoD notifies the membership as a courtesy and in the interest of transparency. The time change Tuesday night was necessary so that your Board could discuss concerns with our attorney prior to the Mosaic representatives arriving. The strategy was successful and the BoD met Mosaic executives as a cohesive and professional body.
I also ask that you keep in mind that the Aquia Town Center is not our property. I wish that entire lot was still a field of trees. However, we can't stop commerce and housing developments from encroaching on us on land we don't own, but we can develop professional relationships with these entities so we can try to mitigate or even capitalize on their development. Every decision we make, we make not just as Directors, but as residents raising our families here, just like you.
Thank you for your time.
Chris Greene, President
AHPOA Board of Directors
MEETINGS OF DIRECTORS
SECTION 1. Meetings of the BOARD OF DIRECTORS, regular or special, shall be held in Stafford County, Virginia, or in an adjoining city or county and upon such notice as these Bylaws prescribe. Attendance of a DIRECTOR at any meeting shall constitute a waiver of notice of such meeting except where a DIRECTOR attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the BOARD OF DIRECTORS need be specified in the notice or waiver of notice of such meeting.
SECTION 2. A majority of the number of DIRECTORS shall constitute a quorum for the transaction of business. The act of a majority of the DIRECTORS present at a meeting at which a quorum is present shall be the act of the BOARD OF DIRECTORS.
SECTION 3. Any action required to be taken at a meeting of the DIRECTORS of the ASSOCIATION, or any action which may be taken at a meeting of the DIRECTORS may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of DIRECTORS thereof entitled to vote with respect to the subject matter thereof. Such consent shall have the same force and effect as a unanimous vote.
SECTION 4. Meetings of the BOARD OF DIRECTORS may be held at any time upon call of the President, a Vice President, Secretary or any three (3) or more DIRECTORS, by oral, telegraphic or written notice, given or mailed to each DIRECTOR of the ASSOCIATION not less than Two (2) days prior to such meeting, if the notice is given orally and Five (5) days if in writing. If the notice hereof is mailed, such notice shall be deemed to be delivered when deposited in the United States mails addressed to the DIRECTOR at his address as it appears in the records of the ASSOCIATION, with postage thereon, prepaid. Any resolution adopted at a meeting of the BOARD OF DIRECTORS which announces the date of the next meeting of the BOARD shall constitute due notice of such meeting, notwithstanding any other provision hereof.
SECTION 5. The BOARD OF DIRECTORS shall allow one-half hour at the beginning of each regular meeting for ACTIVE MEMBERS to speak on any subject so long as that MEMBER provides the Secretary within three hours prior to the meeting notice of his desire to speak.
Welcome to the Aquia Harbour Property Owner's Association website. After you register, you may want to spend a bit of time reviewing the "tutorials" forum.