Board Meeting Notes 6-24-2020

GM Notes
AHPOA Electronic Board Meeting
June 24, 2020

With our events cancelled and our purse strings tightened until we get a handle on the mid to long term financial impact of the pandemic, there isn’t much to talk about – but here it is!

Open 30 – No speakers.

Directors Comments – Thank you to the volunteers who showed up to help clear part of the bridle path. Thank you to the staff for making adjustments for ‘crazy COVID’ and finding a way to continue to serve our residents. Dept of Labor is creating COVID related standards that will be forwarded to staff when finalized.

Treasurers Report – Cash balance up $268K. $5,245,000 on deposit.

Showcase House of the Month – The Fisher Family / 101 Portugal Cove. Nice!

Training – Staff is devouring online training related to COIVD19 including Contingency Budget Planning and how to fully evaluate the pandemic impact.

Bridle Path Clearing – 15-20 Volunteers joined Director Collins and Holder for 4 hours spent on Wednesday, 6/24/20 clearing the section of the bridle path behind Bosun Cove. Access is located between 223-225 Bosun Cove. The group plans to meet every other Wednesday to continue to clear this beautiful shaded path. If you are interested in assisting please contact Director Holder at steven.w.holder@gmail.com

Walking Path – The GM will continue to work to try to find a way to connect the Aquia Park trail to the golf cart path. A contractor will be brought in this summer to work with our Road Crew to create a plan.

Dog Park – 4 new benches were built and sold to the AHPOA at a discount for the dog park. We are also awaiting an estimate to replace one section of fence at the dog park that has been pulled down and mangled by vines. The fence will be relocated about 15 feet to keep it clear of the vines and marsh area.

PHASE III – Goes into effect July 1. Stafford County has indicated that Phase III will not be impacting their current operations. For Aquia Harbour, we will be making a few changes including a further opening of our pools (full swim, not lanes), continuing to plan for Oktoberfest, and opening our venues for AH Club meetings, but not for event rentals. The Pro-Shop and Business Office will remain closed with all services being offered remotely except pro-shop sales. Specifics on the pools will go into effect July 1st and will be posted and emailed in the next few days.

Revenue Up – Revenue is up at both the golf course and marina from this time last year.

Contract Addendum – Vote to affirm the electronic vote to amend the Clubhouse Restaurant Contract to help ease the impact of the pandemic. PASSED

Golf Tournament Schedule – Vote to accept the amended tournament schedule. PASSED

Best wishes to all for wonderful and safe holiday. There is no Board Meeting in July but the Board will reconvene in August. If you would like to be invited to the electronic Board

Meetings please send an email with your information to GM@aquiaharbour.org.

HELP WANTED The Aquia Harbour Golf Course is currently seeking a part-time (seasonal) golf maintenance staff member. The position entails approximately 20 to 30 hours per week in the overall maintenance of the golf course grounds. Some weekend work is required. Experience in golf course maintenance is desired but is not a requirement. A valid driver’s license is required. If interested, please contact the Golf Course Superintendent John Weigand at (410) 598-9581 or AHGCS@aquiaharbour.org

JULY

REVERSE JULY 4TH PARADE – Sponsored by the Harbour Events Club. Saturday, July 4th. Decorate your porch, lawn and/or windows so that your Aquia neighbors can drive by and see your creativity. Enter your address using this link https://www.signupgenius.com/go/409094cada922abfb6-4thofjuly and the club will publish a list on Friday, July 3rd for those who want to drive/walk around and see the displays.

AQUIA CREEK WATER QUALITY TESTING – Join the Green Aquia Club in its monthly Aquia Creek water quality testing on Sunday, July 5th at 9:00 a.m. at Lions Park. For more information email Debora.Caldwell@gmail.com.

ADULT WATER AEROBICS CLASSES – Mondays, Wednesdays and Fridays at 10:00 a.m. through September 4th at the Harbour Inn pool. $30.00 for 10 class punch card, $60.00 for 20 class punch card and $100.00 for a 2020 season water aerobics pass for residents with a 2020 season AHPOA pool pass or $40.00 for 10 class punch card, $80.00 for 20 class punch card and $120.00 for 2020 season water aerobics pass for residents without a 2020 season AHPOA pool pass. Payment must be by check only. No walk in participants or guests at this time. For more information contact Linda at 540-657-8285 or RLHange70@verizon.net.

COMMUNITY STREAM CLEANUP – Volunteers should meet at Briarpatch Park at 9:00 a.m. on Saturday, July 25th. For more information e-mail veilenfi@aol.com.

REGULAR BOARD MEETING – There will be no regular board meeting or regular work session this month.

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