State of the Harbour 8-27-20

State of the Harbour 8-27-20

Hi Harbour! Here’s what’s doin’

HAZARDOUS WASTE – We’ve had numerous calls about Haz Waste collection. It seems a lot of garages and basements are being cleaned out while everyone is staying safer at home. Well done you! I spoke with the Recycling Manager for the Landfill and she said there will be a regional collection on:

October 10th 9a-3p City Center 1000 Tyler St Fredericksburg 22401

We will also be trying to put together a local collection if possible and will keep you posted on that. One last thing she asked me to pass on – latex based paint is not considered hazardous material.

NOVEMBER ELECTION – All 27 precincts will be open in November, and I don’t (at this time) anticipate a change. You can let your residents know they can go to their normal polling location on election day. Anna Hash, General Registrar 540-658-4000

PLEASE DON’T FEED THE ANIMALS – We have some big-hearted folks in here and I know they think they are doing wild animals a good turn, but actually, not so much according to the Dept. of Game and Inland Fisheries and they asked me to pass this along. According to Virginia regulations, it is unlawful to feed wildlife when it attracts any species of wildlife in such numbers or circumstances to cause property damage, endanger any person or wildlife, or create a public health concern (4VAC15-40-286.) Wildlife officials ask that residents stop providing outdoor pet food to wildlife. Feeding foxes can habituate them to people once they learn to associate humans with food. This can create a dangerous situation when animals lose their natural fear of humans.

BRIDLE PATH – The rules/policy for the Bridle Path have not been completed yet but there is a long standing (2001) Board resolution that says in part “no motorcycle, moped or motor vehicle… on the common areas of the Association” yadda yadda.

SHRED EVENT – Mark your calendar! Sept 12th Aquia Park 9a-12 noon Free / AH Residents only

HEC YARD SALE – Sept 12th Briarpatch Park 8a-1p

GM NOTES – The GM notes from the Work Session and Regular Board Meeting have been sent out to the email list and posted on the website aquiaharbour.org

BUSINESSES – Maryanne’s List is up! If you have a business or offer a service and live in the Harbour you can advertise here for free. Https://aquiaharbour.org/maryannes-list-businesses/

POOLS – Country Club pool closes effective 8-30-20. Harbour Inn Pool closes 9-20-20 Hours are changing 8-31-20 Weekdays 4-8 / Weekends 11-8

The Launch of Maryanne’s List

Maryanne Kirtley was a beloved resident and friend, we lost too soon. We created this list in her memory to showcase the various business owners, talents and services of the residents of Aquia Harbour.

It is NOT a recommendation or referral, but a directory. You must be an Aquia Harbour resident or property owner to apply to have your business or service showcased on this list. Those who have chosen to participate will be verified as Aquia Harbour residents and will be required to agree to act fairly, safely, honestly and in the best interest of their neighbors when conducting business in Aquia Harbour.
These businesses and services listed here have not been vetted and are not being recommended by the AHPOA. The AHPOA is merely acting as a collection point to populate this directory.

GM Notes Regular Board Meeting 8-26-20

GM Notes
AHPOA Regular Board Meeting
8-26-20

Summary:

Moment of silence for first responders and residents of Texas and Louisiana.

Photos: Shred Event, Cub Scouts Food Drive, Tree Down Farragut,

Open 30: No speakers

Reports: Legislative update: Info from Supervisor Allen, Director Comments, Treasurers report

GM Report: Showcase house of the month 3705 Aquia Drive, Pools Hours Changing, Annual Meeting, 1st Quarter Financial Comparison, Maryanne’s List (Aquia Harbour Resident Businesses)

Board Report: Preschool Lease (V), Telephonic Vote (V), Electronic Voting (V), Meet the Candidates Protocol (V), Residents Pets visiting AH buildings (V), 2020 Paving Proposal (V), Office Waiver (V), Golf Course Equipment (V), Maryanne’s List (V)

Details Details

A moment of silence for first responders and residents of Texas and Louisiana

Photos: Shred Event, Cub Scouts Food Drive, Tree Down Farragut & Stateroom

Open 30: No speakers

Legislative update: Info from Supervisor Allen
• Providing internet for all of Stafford County a priority
• Tax rate flat at .97 instead of the initial plan of $1.03
• Smart City Technology
• The Garrison / ATC – no update available
• Replacement of the Courthouse slated for 2029
• New high school probably 6 years out. No site yet but looking at Hartwood for this 136 – 150 million-dollar project.
• 4 Board seats up next year. Aquia, Falmouth, Garrisonville & Hartwood
• Facilitated discussion with AH & County Administrator regarding dredging & erosion Aquia Creek

Director Comments – Encouragement to residents to let the AHPOA know what we can do to help in this unprecedented time including revisiting the food pantry idea if needed; Thoughts and prayers to the people of TX & LA and for any residents who have family in the path Hurricane Laura; Thank you to County Supervisors and the GM for keeping the flow of information open with the County in support of the community; Appreciate the adaptability being shown by residents and staff during the pandemic; Thank you to staff members Wes Riley, Ray Parsons, Jerry Brown, the Parks Committee and the volunteers who have helped with clearing the Bridle Path; Support and solidarity offered to parents who are about to undertake virtual learning and encouragement for parents and neighbors to support each other where they can; Thank you to the enthusiastic Stables Manager for talking with two directors about Stables operations, it was much appreciated; Proud of the community’s resilience and resourcefulness during the pandemic and recent storms.

Treasurers Report – Account Balances May $5,156,000 June 5,184,000 July 4,706,000

Annual Meeting – A hybrid meeting determined not to be in violation of Board Policy. September Regular Board Meeting will be a test of the hybrid system. Directors will convene at the Country Club on Sept 23rd to conduct the Board Meeting using social distancing, and lap tops to keep the electronic meeting option open.

GM Report

Showcase: Our showcase house of the month is 3705 Aquia Drive. Thank you to the Kolodzinski/Muilenburg Family for making our neighborhood shine!

Pools Hours Changing: When Stafford County Schools made the decision to start school mid-August last year, it impacted our ability to provide lifeguards through Labor Day. As a result, our pools schedule shifted to open earlier in May and close earlier at the end of summer to coincide with school opening. However, because of our limited season this year due to COVID19, we have arranged an adjusted extension for the Harbour Inn Pool through September 20th – weather permitting:

Country Club Pool Closed for the season Effective August 31st

Harbour Inn Pool Closed for the season Effective September 20th
Harbour Inn Pool Hours Effective August 31st – Sept 20th Weekdays 4pm – 8pm Weekends 11am – 8pm; Mermaid Water Aerobics extended through September 18th, Early morning Lap Swim Extended through September 20th.

Thank you to our lifeguards for making this extension possible. Pool membership is required or daily visits for residents and guests at $3 per visit.

1st Quarter Financial Comparison – COVID19 related losses include pool, venue rental and horseback riding revenue. Dues compliance UP from last year, golf revenue UP and accounts balance UP by $273k. We’re okay.

Board of Directors

Maryanne’s List (V) Passed – Named for our beloved friend Maryanne Kirtley. If you live here and you have a business or provide a service, you can be on the list which will be posted on our website. Residents will have to do their own vetting though, this will be a directory, not a recommendation. This is new directory for residents to post their services and businesses for their neighbors. It will be added to the website September 1st. If you are a resident and have a business or service to offer you can download the application from “resident forms” at aquiaharbour.org (should be up by Friday). This service is free to residents.

Preschool Lease (V) – Passed. A 3-year lease will be provided for the Preschool.

Telephonic Vote (V) – Passed. Confirmation of a telephonic vote (necessary due to bylaw deadline) to install Lew Bunch and Rob Richon as the Holders of Election for the upcoming Board Election.

Electronic Voting (V) – Passed. At long last the AHPOA Board of Director elections will have multiple options this year; Electronic vote, paper ballot mail in or drop box or submit at the annual meeting. A quorum is needed and we appreciate you taking the time to vote. Candidate packets are due Sept 1st. Information, ballots and lot specific code for electronic voting go out October 1st.

Meet the Candidates Protocol (V) – Passed. General guidelines for the Meet the Candidates meetings.

Residents Pets visiting AH buildings (V) – Passed. The resolution prohibiting residents from bringing their pets in and on AHPOA buildings and vehicles has been rescinded. It doesn’t come up often, but we are a pet loving neighborhood and occasionally residents want to bring their furry friends by for a quick visit (Motion to fully rescind the AHPOA Animals Policy in favor of onsite managers making reasonable and responsible determinations regarding pets in and on AHPOA Property).

2020 Paving Proposal (V) – Passed. This includes the September paving of – Jolly Roger Cove, Nautical Cove, Aquia Drive from the PD to Columbus Cove, 1400 Washington from the tennis courts to Harbour Inn, Battleship Cove, Stern Cove, remediation of problem areas to include Titanic @ Constitution, Portugal @ Columbus, Reclamite longevity treatment and finishing up with fresh/reflective striping of newly paved areas and our main drags. R&G has been working hard to prepare the roads for paving – hence the gravel patches.

Office Waiver (V) – Passed. The Business Office was authorized to waive one late fee per lot per every two fiscal years on behalf of the Board when the circumstances are appropriate.

Golf Course Equipment (V) – Passed. The golf superintendent was authorized to sell two pieces of existing equipment that aren’t being used and put toward a tractor/mower of lesser value that will be used often. Three bids and sale of equipment required before purchase.

Added to agenda: Brief discussions on employee health care costs and the need for a survey beyond Wave Drive for the bridle path.

8:02 pm

Upcoming Events

Board Meeting (hybrid) – Wednesday Sept. 23rd Country Club 7pm

Annual Meeting (hybrid) – Saturday October 17th Country Club

Trunk or Treat – Saturday October 31st Harbour Inn Parking Lot

Holiday Craft Fair – Saturday November 14th Harbour Inn Parking Lot

Patricia Harman, AHGM

GM Notes Work Session 8-19-20

GM Notes
AHPOA Board Work Session
8-19-20

Summary:

Events: Traffic Stop Program, Blood Drive, Shred Event.

GM Report: Dredging Spoils, COVID19, Maryanne’s List, FY22 Budget Prep, Annual Meeting, RFID Update.

Board Report: Bridle path, Animals, Electronic Voting, Meet the Candidates Protocol, Paving Proposal, Preschool Contract, Stables, Office Waiver, Golf Course Equipment swap, non-resident Boat launch fee.

Details Details

PHOTOS: Linda’s Lighthouse (a resident has an idea for a wooden lighthouse at the marina), ISAIAS flooding, Kids Summer Equestrian Camps.

AHPD TRAFFIC STOP PROGRAM – The Chief facilitate this well received program with NAACP and Brooke Point High School. Both Stafford County residents and many Harbour residents participated in this event where new drivers were given the experience of being stopped by the police in a controlled environment.

RED CROSS BLOOD DRIVE – Sunday August 30 9a-2p Harbour Inn https://www.redcrossblood.org/give.html/drive-results?zipSponsor=Aquia&fbclid=IwAR1oxw5tIk-auUahVBdCKylf51JIujKHkRKRLA-jmtT1Yvu8l1i7jQS7pIQ

SHRED EVENT – September 12th AHPD will host a shred event, free to residents at Aquia Park from 9 – Noon. Two boxes per vehicle.

DREDGING SPOILS – Though they haven’t come through yet we are still hopeful that Greystone Masonry intends to take 9kCY of dirt/sand (spoils) off our hands and out of our Harbour. Residents are free to take whatever they like from the site on spoils site on Channel Cove in the meantime. This was all pulled from the creek to open the channel.

COVID19 Update – The current first quarter analysis reflects a minimal net impact to the AHPOA. The Business Office and Pro-shop will continue to operate remotely.

MARYANNE’S LIST – A play on Angie’s List, the Board is considering allowing the GM to create a list of Harbour residents on our website who offer services; insurance, dog walking, painting, landscaping contractor, baker, yadda, yadda, yadda. If you live here and you have a business or provide a service, you can be on the site. Residents will have to do their own vetting though, this will be a directory, not a recommendation. Named for our beloved friend Maryanne Kirtley. (V)

FY22 BUDGET PREPERATION – Staff is beginning to prepare next year’s budget for review. The time line is Managers & GM Aug-Oct, Finance Committee Nov, Board of Directors Dec, Board Vote Jan-Feb 2021. The new budget would go into effect April 1, 2021 and ‘conservative’ is the word that is likely to carry the day.

ANNUAL MEETING – The annual meeting will be held on Saturday October 17th. As of now, the Board intends to try to put together a hybrid meeting of socially distant in person and electronic.

RFID – The Chief has been running periodic drills at the Front Gate by dropping the gate arm during the day. Accuracy is high but still not as high as we would like. We want to make sure we’re not going to be creating traffic jams. White backed decals seem to work best and Ford windshields seem to do better with headlight decals. If your decal is not working please call the office at 540-659-3050 to discuss options. These drills will continue.

Board of Directors

Bridle Path – The bridle path continues to be cleared by volunteers and they are working to connect a newly formed parking area on the power lines with the Bosun Cove path entrance.

Animals – There was a discussion about back yard chickens and a determination that between Stafford Zoning and our covenants (in place til 2039) there was no discussion to be had. There was also a discussion about rescinding an outdated rule about animals occasionally visiting Aquia Harbour buildings. (V)

Electronic Voting Policy – At long last the AHPOA Board of Director elections will have multiple options this year; Electronic vote, paper ballot mail in or drop box or submit at the annual meeting. A quorum is needed and we appreciate you taking the time to vote. Candidate packets are due Sept 1st. Information and ballots go out October 1st. (V)

Meet the Candidates Protocol – A go-by to ensure consistency and fairnessat the Meet the Candidates meetings. (V)

Paving Proposal – AHPOA entered into a 7-year paving contract in order to lock in asphalt pricing and catch up on our paving needs. This year’s proposal includes the September paving of – Jolly Roger Cove, Nautical Cove, Aquia Drive from the PD to Columbus Cove, 1400 Washington from the tennis courts to Harbour Inn, Battleship Cove, Stern Cove, remediation of problem areas to include Titanic @ Constitution, Portugal @ Columbus, Reclamite longevity treatment and finishing up with fresh/reflective striping of newly paved areas and our main drags. R&G has been working hard to prepare the roads for paving – hence the gravel patches. (V)

Preschool Contract – The AH Preschool is a private business and a lease holder. The lease is up for renewal. (V)

Stables – The full/partial care programs and lesson programs are going very well but are costing more than expected. The GM will continue to monitor this monthly and the Board will revisit these programs in December.

Waiver – The Business Office is asking for permission to waive one late fee per year on behalf of the Board when the circumstances are appropriate. (V)

Golf Course Equipment – The new golf superintendent is looking to trade/sell two pieces of existing equipment that aren’t used much for a tractor/mower of lesser value that will be used often. (V)

Non-Resident Boat Launch Fee – The Board agreed to allow the GM to change the fee from $40 to $20 to be more in line with area marinas and increase use and revenue.

That’s it! We hope everyone is staying safe and healthy and kind. The Regular Board Meeting will take place on Wednesday August 26th at 7pm. If you would like to be added to the electronic meeting invitation please email AHPOA@aquiaharbour.org to be added to the standing list. Thank you to all who joined us last night.

Patricia Harman, AHGM

703-407-6106

State of the Harbour 8-13-20

Hi Aquia Harbour! Here what’s going on…

COVID19

Virginia – Virginia is still under a state of emergency and “Safer at Home” Phase III.
Masks/face covering/mask order applies to everyone 10 and over. Va. has about 104,000 cases / 9,000 Hospitalizations / 2400 deaths https://www.vdh.virginia.gov/coronavirus/covid-19-daily-dashboard/

Stafford County – Stafford County reporting about 1500 cases and 10 deaths. https://staffordcountyva.gov/2119/COVID-19-Coronavirus

Aquia Harbour – No large-scale outbreaks in the community (that we are aware of). No employees positive. Business Office continues to operate remotely and the Pro-Shop continues to operate outdoors.
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WOMEN’S CLUB BIRDHOUSE – Drive by and pick up your bird house kit courtesy of AHWC this Saturday 8/15 Harbour Inn Parking Lot. Thank you, Women’s Club! More info at aquiaharbourwc@gmail.com

BOY SCOUTS FOOD DRIVE – On Saturday, 8/22, Boy Scout Troop 242 will be at Aquia, Briar Patch, Friendship, Lions, Peace, and Rudolph Parks from 9–12. We are asking neighbors to bring unopened, unexpired, non-perishable items for us to donate to folks in Stafford in need. This is part of a larger effort involving many Scout units in the area. Thank you, Boy Scouts and generous residents!

BOARD MEETINGS – Electronic Board Meetings this month Wed 8/19 and Wed 8/26. Want an invite to the electronic meeting? Send your email and lot info to AHPOA@aquiaharbour.org
SHRED EVENT – Saturday Sept 12th AQUIA PARK (originally Briarpatch). 9-12. Free to residents. Two boxes per car. Thank you Aquia Harbour Police!

HEC YARD SALE – Mark your calendar for the Harbour Events Club Yard Sale at Briarpatch Park Sept 12th. More info coming soon.

PARK ANYWHERE? – Uh negative Ghost Rider the pattern is full. There are a lot of places to park in our wonderful community but its NOT okay to park your car, boat, trailer or RV in our parks, parking lots or common property for extended periods. Many are residents who applied for and were granted a temporary parking permit https://aquiaharbour.org/resources/forms-applications/#toggle-id-7because they were having a driveway refinished or guests for the weekend and that’s okay. Cars can park up to 72 hours without a permit but everything else can be towed. We so do not want to do that to you so please – get’r moved.

SOLICITOR – New resident? Your name is on a public settlement list at the courthouse so don’t be surprised if you are getting calls or door knockers. We can’t help you with the calls but there is no soliciting in Aquia Harbour (exceptions include kids, church peeps, political peeps – County rules) but we can help with regular solicitors. If you get one at your door please call the police at 540-659-5224. Many make an appointment with one resident and then fan out – not okay. Let us know when they are in here and they’ll be voted off the island… by the AHPD.

Have a great weekend!

Patricia Harman, AHGM
703-407-6106

Aquia Harbour Bridle Path?

Bridle Path Progress Report Aug 2020

 

Yes!  We have a path/trail that borders parts of the community.  It’s not an “easement”.  Its AHPOA common property.  The path is marked in green on the map below.  Sections of the path have recently been cleared by the Parks Committee and volunteers who continue to work to try to clear a 1.5 section of this path for residents.  Thank you volunteers!  For more information please see the attached report.

 

 

TROPICAL STORM ISAIAS 8-4-20

TROPICAL STORM ISAIAS

The worst of it for our area is expected to be heavy rains & storms on Tuesday morning 4am through early afternoon (on top of the storms that are expected this afternoon). We are on the outer limits for high winds (20% chance).

https://www.google.org/publicalerts/alert?aid=395a04837ee1df54&hl=en&gl=US&source=web

The advisory 8/2/20 from the National Hurricane Center indicates, Stafford County has been placed under:

· A Tropical Storm WARNING, in effect until further notice, for the potential of tropical-storm-force winds and/or storm surge flooding of 1 to 3 feet on the tidal Potomac.

· A Coastal Flood Watch, in effect from Tuesday Morning through Tuesday Evening. Moderate coastal flooding is possible at times of high tide Tuesday as Tropical Storm Isaias makes its closest approach to the area.

The previously issued Flash Flood Watch remains in effect.

SITUATION OVERVIEW:
Significant flash flooding of small streams and creeks is possible Monday night into Tuesday evening as rainfall associated with Tropical Storm Isaias spreads northward. Widespread rainfall totals of 3 to 6 inches are expected with locally higher amounts possible. The highest amounts are expected east of the Blue Ridge Mountains particularly over the I-95 corridor late Monday night through Tuesday. Moderate coastal flooding is also possible at times of high tide Tuesday as Isaias makes its closest approach to the area. Minor wind damage and scattered power outages are also possible.

In Aquia Harbour these types of storms generally manifest in over-flowing culverts, standing water on the road, falling trees, flooded basements and Lions Park being closed when Austin Run exceeds its banks. There will be ample staff onsite to handle whatever comes our way. Please review the attached prep link, stay home if you can, park your car in your garage and charge up your electronics in case we lose power. If you need assistance during the storm you can call the Front Gate/PD at 540-659-5224. If you can’t get through try the Business Office at 540-659-3050 or my cell 703-407-6106.

Be safe Aquia Harbour.

Patricia Harman, AHGM
703-407-6106

 

Update 4:30am Tues 8/4/20

Tue 4:30am. A slight jog to the east is working in our favor but we are still expecting several hours of rain and wind. It should all be out of here by late morning. Tornado watches and warnings probable throughout the morning so please pay attention to local broadcasts.

 

Update 9:30am Tues 8/4/20

It’s not over yet but we have clearly dodged a bullet (by about 30 miles). Rain totals for us have shifted from 6.4″ to 1.5″ and wind speeds from 29MPH to 12MPH. Though our MD neighbors just across the Potomac River are not so fortunate.

In the Harbour, we are dealing with a downed tree at 2073 Farragut and Austin Run at Lions Park will probably exceed its banks by 11:00a but other than that all roads are passable and we have no reported power outages. Please report any fallen trees or high water to 540-659-5224.

Not bad. Now go away ISAIAS!