2/26/22 – Special Members Meeting Result

February 26, 2022, special members meeting.

After initial validation process it appeared that there were 450 valid ballots.

Upon beginning the counting process it was determined that 6 ballots were invalid and could not count towards quorum.

The number of valid ballots was lowered to 444 with 448 required for a quorum.

February 26, 2022, Special Members Meeting Update

February 26, 2022, 3:15 p.m., special members meeting update – Quorum has been met. Vote tallying is in progress.

3/1/22 – Special Board Meeting

Special Board Meeting on March 1, 2022, at 7 p.m. in-person at the Country Club and Online

Open Meeting
Pledge of Allegiance
Roll Call of Directors
Recording of Meetings Policy & Online Participation Protocol
Open 30
Discussion of Special Meeting Outcome and Police Chief
Adjourn

Job Opening – Member Services Clerk

The AHPOA has an immediate opening for a full-time member services position in the Business Office. Qualified candidates should send a resume no later than 5:00 p.m. on Monday, February 28, 2022, to resumes@aquiaharbour.org with ‘FT Member Services’ in the subject line. A copy of the job description is available on request, email AHPOA@aquiaharbour.org.

Stables Committee News

Exciting news from Aquia Harbour Stables!

We are working on some great things and want your input! Below you will see some of our ideas to involve our community and to learn more about horses.

AH Stable Club (Ages 4-16): Monthly unmounted horsemanship sessions. Limited participants. This will be donations based when registering.
Horseback Riding Lessons: There are options being explored, so we’d like to gain understanding of interest. Please let us know on the form (click on the link below) if this is something you would want to pursue at AH Stables.
Donate to the AH Stable Club: This supports the current and future AH Stable Club fostered rescue horses, community events, projects, activities, ect.

Please Click Here to let us know your interests or to get added to the email list to stay up to date with what’s happening at the Stables.

2022 AHWC Scholarship

The Aquia Harbour Women’s Club will award one $750.00 scholarship annually. In order to qualify for consideration, a student must be a graduating female senior from Brooke Point High School, an accredited private school, or home school and reside in Aquia Harbour.

Applications are available on the Brooke Point High School website, Aquia Harbour Women’s Club Facebook Page and by following this link: Click Here

The deadline for receiving applications is April 20, 2022

Good Luck!

2/23/22 – Regular Board Meeting

The meeting will be held in-person at the Country Club and online, starting at 7:00 p.m. Please bring and wear a mask if attending in person and not fully vaccinated. Social distancing will be observed.

For an invitation to attend virtually, send your email address and Lot information to AHPOA@aquiaharbour.org before 5:00 p.m. on February 23.

2/18/22 – Business Office Closing Early for Presidents Day Holiday

The business office will close at 3:00 p.m. on Friday, February 18, and will re-open at 9:00 a.m. on Tuesday, February 22. Correspondence and payments can be deposited in the lock box to the left of the office front doors.

2/26/22 – Special Members Meeting

Special Members Meeting – February 26, 2022, from 10 a.m. to noon at the Country Club (downstairs).

The purpose of the meeting is to vote on four issues presented by a petition submitted by a quorum of property owners. Voting material has been mailed to all property owners.

FAQs

1. How to vote in the Special Meeting:

a) In person at the meeting between 10 a.m. and noon (downstairs at the AH Country Club, 204 Bow Cove).

b) By depositing the form titled Proxy Ballot in the enclosed envelope in the ballot box or business office drop box before the meeting.

c) Mailing your form titled Proxy Ballot in the enclosed envelope to PO Box 2650, Stafford, VA 22555-2650 (must be received) no later than February 25, 2022).

d) By handing the form titled Ballot in the enclosed envelope, with the form titled Proxy Statement attached to the outside, for someone else (proxy holder) to bring to the meeting. The proxy holder does not have to be a property owner, but must be 18 or older.

2. What is the difference between the Ballot and the Proxy Ballot?

The Proxy ballot automatically assigns the Holders of Inspections to receive your ballot, prior to the meeting.

The Ballot, when accompanied by the Proxy Statement, allows someone (proxy holder) other than the Holders of Inspections to act in person as you when voting during the meeting.

3. Meeting Quorum (20% of those eligible to cast a vote)

Property owners may also choose not to vote but instead attend the meeting in-person to help establish quorum. Only one property owner/vote per Lot will be counted. Property owners may also vote in person during the meeting.

Proxy Ballots received by mail, and/or drop boxes before the meeting, count towards establishing quorum.

Ballots accompanied by Proxy Statements and the assigned proxy-holder, who are at the meeting in person, count towards establishing quorum.

Failure to make quorum will invalidate the meeting and the vote.

4. I did not receive a ballot in the mail, or I made an error when filling out the form – where can I get another form/form(s)?

The Business Office has instructions, forms and envelopes on hand during business hours for property owners to use.

5. How will we be notified of the vote count after the meeting/counting?

The results of the meeting will be posted on the incoming signboard and on the Association’s official Facebook page and website. The results will also be posted at the Marina, Country Club and Business Office and published in the AHPOA’s newsletters.

Job Opening – Accounts Receivables Clerk

The AHPOA has an immediate opening for a full-time accounts receivables clerk in the Business Office. Qualified candidates should send a resume no later than 5:00 p.m. on Monday, February 21, 2022, to resumes@aquiaharbour.org with ‘FT AR Clerk’ in the subject line. A copy of the job description is available on request, email AHPOA@aquiaharbour.org.